Our Monday.com test shows you a lot. Whether you should choose this software or not, you will find out at the end of the article with a final evaluation. It makes sense to read until then – alternatively, the most important things are given in brief directly after the table of contents.
Intro
In this test and review you will find various questions about monday.com, which will give you a good overview of functionality as well as advantages and disadvantages. The main topics are as follows:
The most important in a nutshell
- monday.com* delivers more than task management software. In addition to project management, the mapping of business processes is also well possible.
- Extensions with external apps (GMail, Zoom, MS Teams, etc.) are possible.
- There is a permanent free plan (up to 2 users). Paid plans are billed per seat. , starting with a minimum of 3 users.
- The basic version provides basics in task management. Those who pay more can use project planning with timeline, Gantt, resource forecast and more.
- The additional app has a similar structure as the browser application enables mobile working.
- According to its own statement, the software is GDPR-compliant, there is a data center in Germany – this applies with restrictions.
monday.com as a spin-off from Wix.com
The project management software monday.com was founded in 2012 by what was then known as Dapulse. The Israeli company is a spin-off from Wix.com, which offers cloud-based website creation. monday.com has since become a cloud-based software platform used internationally. This review focuses on project management. However, monday.com offers the software through various templates for a wide range of applications, from work management and software development to CRM systems. For this review, the Pro version was used during a 14-day trial.
What features does monday.com offer in the test?
In principle, it is possible to set up different workspaces and then boards underneath. One can think of a board as a project or sub-project and work within the board as well as collaborate with the team.
A distinction is made between groups and lists. Groups are cross-category and are used for analysis (“To Do” and “Done” in the default view).
The Kanban board includes lists such as “ToDo,” “Done,” and “InWork.” Using an automation rule, you can easily link the lists on the board to the groups.
Project planning in monday.com
If you want to use the basics of project planning, you can do so to a certain extent with monday.com. The planning of projects is well done with monday.com.
The core of monday.com, as in many such software solutions, is thetask management. Tasks can be created on a board, which can be stored with a lot of information:
- Status
- Priority
- Processor
- Comments
- Files
- Deadline
- Time frame
- Working hours
- Subtasks
- etc.
The management of general project data is limited by adding board descriptions. The provided field is only intended for short texts, but not for an extensive project profile. Nevertheless, the core information for new team members can be stored here.
The basis of project planning, the effort estimation, can thus be mapped via the tasks. Setting up a milestone plan would be the next step, classically speaking.
With a cloud-typical advancement, there is also an improved Gantt chart with milestones, dependencies and project phases. For example, a milestone plan can be well constructed by showing tasks on a timeline in conjunction with deadlines. Extended dependencies incl. Delays are possible after changing the settings.
The Timeline is the simple visualization of work per employee while the Gantt Chart provides the more complex representation. This way, the project manager and the team can decide which view is the right one depending on the project. This clearly helps to keep track of the project and deadlines.
However:
The review shows that monday.com supports traditional project management methods, but these still have their limitations. For example, anyone who wants to access a project structure plan or network diagram will need to turn to other providers. Possible alternatives include Factro, which also offers a work breakdown structure, as well as the simple MS Project.
Communication and cooperation with monday.com
In the area of communication between project members, monday.com can shine. There are many different ways to get in contact with each other and the current status in the project is very clearly visible for the entire team through many visualizationsof a project board.
Various Ways to Visualize Tasks
The board layouts on monday.com are particularly unique. While a typical task management tool usually offers little more than a to-do list and a Kanban board, monday.com provides a wide variety of options depending on your specific use case:
- The simple tasks list
- The Kanban Board
- Display as timeline
- The Gantt Chart
- The calendar
- Evaluation diagram
- A world map function
- Files
- Workload
- The form at
even includes reCAPTCHA for added security - And additional extensions for a good collaboration (e.g. whiteboard as brainstorming tool)
Project Documentation with WorkDocs*
With this integrated solution, you can collaborate with your team in a documentation tool similar to Google Docs. You also have the option to integrate reports and information from your projects into WorkDocs to process this information or capture it at specific times. There’s even a presentation mode—for example, for project status meetings.
Project communication based on tasks
Looking at the task level in the Kanban board on monday.com takes some getting used to for someone accustomed to typical task management tools. Normally, tasks can be opened, and all information is displayed at a glance. We initially missed this view in the monday.com review. However, you can display different columns, and comments, information, and activity logs are found in a sidebar. This takes some getting used to, but it’s quite good once you do.
The Dashboard
In addition to the board view, every user can set up a personalized dashboard. On monday.com, “customizable” means you can drag and drop widgets onto your dashboard. The widgets range from a timeline showing project progress to various types of charts. This allows you to quickly generate a concise report for your own project.
Filter function
monday.com offers the option to filter tasks in the task list so that only the most important tasks are displayed. This makes it possible to work on larger projects more efficiently.
Roles and permissions
As an administrator, you can distinguish between team member and administrator, each with different permissions. You can also set board owners. For those who need to manage a very comprehensive matrix of user rights, the Enterprise model is required.
General Team Communication
If you have new information related to a task, you can attach it to the task via comments or info texts. You can also use the Zoom integration (video calls) to reach out directly to specific team members. If you prefer Microsoft Teams, you can also integrate monday.com there. The automation feature also allows you to send emails and notifications, for example, as soon as a task is completed or commented on. There are a wide variety of highly customizable options available here.
Requirements management
There is no separate requirements management system in monday.com* is not built-in. However, you can set up a simple management system using the range of built-in features. Automation, for example, combined with a new board and specific notification rules, can help with this. The internal documentation tool WorkDocs* helps with tracking requirements. Otherwise, there’s a helpful description on the company’s blog about approvals.
Resource planning
Good to know, monday.com has integrated its own resource scheduling widget. Here you can see per employee for which time he is scheduled and how many tasks are to be done per day/week. Tasks and their workload can also be distributed among multiple resources. Again, only those who diligently maintain the tasks and values will be able to do anything with this overview.
Project controlling
On a task basis, you can add a time tracking feature. This makes it possible to view the effort per task and in the whole project via the diagram.
Document Management
Documents and files can be stored in monday.com* attached to tasks. You can also open the additional “Files” view at the board level to see all files in a board. A nice feature is the file preview, which also works for videos and audio files.
Multi-project management
There is no extra area for managing all projects. There is the possibility to set up a separate board and a kind of project portfolio via the timeline. In this case, you have to enter the project data manually and cannot access the data of the different project boards. Nevertheless, this solution is sufficient for many companies.
Rating of monday.com among the most important criteria at pm-tools
Features and functionality
The status of a simple task management software has been left behind by monday.com. Currently, the software brings a good scope of features to form a basis of planning and collaboration in the field of project management.
It is also nice that monday.com offers many templates, which makes the creativity and possibilities of use clear. There are e.g. templates of normal project plans, of application processes as well as the management of leads in the sales area.
Since 2022, the product portfolio has expanded significantly. monday.com now offers four standalone products: monday work management (project management and process control), monday CRM (customer management), monday dev (software development, sprint planning, GitHub/GitLab integration), and monday service (ticketing, SLA management). As a result, the offering is now more tailored to teams with different areas of focus.
Another new addition is monday AI / Sidekick: This AI assistant allows you to create boards and dashboards from simple text inputs. AI credits are available starting with the Standard plan; features include automated board generation, AI-powered resource planning, and analytics. (Source: monday.com pricing overview)
Management is likely to be difficult only for large projects that require a well thought-out structure with a network plan.
Other criteria for evaluation
- The language can be set to 9 different variants, which allows international editing in the project. However, it was noticeable in the test that not everything was translated. Some of the online help is only available in English and sometimes the original English display is mixed with German translations.
- There is a permanent free plan (up to 2 users, 3 boards, 500 MB) as well as the option to try the Pro version for free for 14 days. This is equivalent to our trial version and helps you get a feel for the software and make a decision.
User interface and ease of use
Especially when you’re just getting started with monday.com* is designed to be made easier with plenty of help and tutorials. Immediately after signing up, you create your first project in a tutorial format and receive suggestions for various videos that make getting started easier.
The entire interface is user-friendly and almost all functions are self-evident. The only thing that was confusing in the test was the affiliation of tasks and additional information to them. Unlike usual, the information is not concentrated in a task overview, but divided between additional columns in the list view and a sidebar. You have to get used to this kind of presentation.
Despite the ease of use, it’s not quick like simple task management software when you’re new to it. Since monday.com has a decent range of functions, you have to look up the help once in a while to find your way around. Nevertheless, you can consider the start as uncomplicated and you are already productive after a few days of use. For the introduction in a company, however, you should plan some time for employee training.
Review of the monday.com App
Als typische Cloud-Software wird monday.com über den Browser genutzt. Additionally, there are desktop applications for macOS and Windows. A mobile app can also make it even easier to work on the go. Here is a brief introduction to the monday.com app on iOS:
The main view represents the view of all boards in a list. Individual boards can be seen and edited in the simple list view.
Unfortunately, this can get very confusing since the information is stored in many columns and you cannot see them in their entirety due to the smaller display. Alternatively, the overview in Timeline and Kanban is also possible.
Further navigation is handled via a “burger menu” and a sidebar on the left. This allows you to view notifications, your inbox, search results, and your tasks for the week. The app thus covers a large portion of the browser version’s functionality.
Data protection, hosting and service
Data protection – Where is the data located and where are the servers?
Security and data protection are a priority at monday.com* as a cloud-based software solution. The security model and security controls are based on international protocols and standards, as well as industry-standard best practices such as:
- ISO/IEC 27001:2022, the standard for information security management systems (ISMS)
- ISO / IEC 27018, Security techniques – Code of conduct for the protection of individuals identifiable information.
- Additional certifications: ISO/IEC 27017, ISO/IEC 27701, SOC 1 and SOC 2 (Type II in each case), as well as SOC 3 and CSA Star
In addition, monday.com undergoes assessments in the form of SOC 1, SOC 2, and SOC 3 audits. More information on this topic is available directly on the provider’s website.*
The issue of GDPR compliance is likely to be welcome news for European companies. Here, the software provider explains in detail why the software can be used without any problems.* In addition, since March 2021, users have also had the option to select a data center in Germany. For more information on monday.com’s GDPR-compliant data storage in Germany, please see our news article. The Frankfurt EU data location is available exclusively for the Enterprise plan; while Standard and Pro users primarily have EU hosting, there is no full guarantee for all sub-processors. Therefore, you should also consider the processes of third-party service providers for monday.com* and their data processing
Accessibility and stability of the project management software
Important to know:
monday.com is not available as a self-hosted server installation, but only as a cloud version (SaaS).
Performance issues did not occur during use, but you can read about problems in various reviews from time to time. But the team around the software is doing well and solving the problems with regular updates. One example is a performance problem that is described here.
The current availability status is shown here* and stands at over 99.9% across all systems. These are good figures, but they are not guaranteed outside of the Enterprise model.
Support from the manufacturer (customer service) in case of problems
Support from monday.com* is very comprehensive when it comes to software issues. There is a wealth of content available to provide quick assistance through online help and videos.
If that doesn’t work, you can make a contact request quite easily and it will be answered quite quickly. Moreover, as a user of the platform, you can also set the speed of the response yourselfand increase the priority. Initially, no telephone contact is planned.
With the Enterprise model, you also get a service contract that guarantees 99.9% availability. This then also includes a direct contact, for support cases.
By the way,
: In our review of monday.com, we found three different support forms alone. While this may be confusing, it does highlight the importance the provider places on this issue. Anyone who needs more help with monday.com can also seek external consulting services. Here is an overview of the experts on monday.com.
Costs when using monday.com
monday.com offers five different pricing plans that vary in scope. A permanent free plan for up to 2 users was added in 2022. Costs are calculated per seat and can be paid monthly or annually; annual payment offers a discount of about 18%. To get started, there’s a plan for just 3 users. This means monday.com* isn’t always the most affordable software in terms of price.
(As of June 2026; costs are subject to change)
monday.com in comparison with other providers: An overview of the costs for project management software.
Basic
The basic version includes the core scope of the software, which enables easy collaboration. The equipment resembles a normal task management software. You can use unlimited boards in list view and Kanban visualization. You can work normally with the mobile app. Support is available via contact request, as for all models.
The data storage is limited to 5 GB and the activity log to 1 week. Furthermore, you can only display the data from one board on the dashboard, so that comprehensive evaluations are not possible.
Standard
With the increase to standard, you already get a much more comprehensive software. Project scheduling is now improved with calendar, timeline and Gantt. The automation function and integration of external services (e.g. Gmail) make significant customization of the software possible and facilitate the work in the project.
Other extensions:
- 20 GB for file storage and unlimited activity log
- Automation and integration of external service providers limited to 250 actions/month each
- The dashboard displays data from up to 5 boards
Pro
The Pro plan* covers almost the entire monday.com portfolio. The additional features—such as time tracking and charts for analysis —are likely to be of particular interest here. The dashboard can now display information from up to 20 boards.
- Up to 100 GB of storage space available
- Automation and integration of external service providers limited to 25,000 actions/month each
- Boards are unlimited shareable with guests
Enterprise
The Enterprise model offers few additional features for using the software. The main benefit here is improved control over data and access to the software. For example, there is an audit log and a session overview for administrators. You can also receive support more quickly through the service account and enjoy a guaranteed 99.9% uptime. For companies within Europe, it’s important to note that the EU data center in Frankfurt is exclusively reserved for the Enterprise plan and enables data to be stored entirely in Germany. Additionally, 250,000 automations per month and a dashboard with up to 50 boards are available.
Cost comparison
| Plan | Price per space/month (annual) | Min. users | Memory | Dashboard Boards | Automations/Month |
|---|---|---|---|---|---|
| Free | 0 € (free forever) | max. 2 | 500 MB | 1 | None |
| Basic | about 9 € per seat | 3 (starting at 27 €/month) | 5 GB | 1 | None |
| Standard | about 12 € per seat | 3 | 20 GB | 5 | 250 |
| Pro | about 19 € per seat | 3 | 100 GB | 20 | 25.000 |
| Enterprise | upon request | N/A | 1,000 GB | 50 | 250.000 |
monday.com Pricing Overview (as of June 2026)
Pro Tip
: There are discounts available for nonprofit organizations and students. To take advantage of them, you must fill out a form and contact monday.com.
Our evaluation of monday.com as a project management tool
The advantages
Project planning is good to do with timeline, Gantt chart and calendar function.
The software has a wide range of uses, not just for project planning and communication. The many templates and standalone products (monday CRM, monday dev, monday service) demonstrate that it can be used across all areas of business.
Project controlling is possible in the expensive versions via time recording and the resource overview
GDPR compliance will be particularly welcome news for European companies. monday.com also prioritizes security in other areas—its portfolio of certifications has been significantly expanded since 2022 (including ISO 27001:2022, SOC 1/2/3).
Automations and rules are very easy to integrate. Even external services can be integrated (e.g. Gmail)
A permanent free plan (up to 2 users, 3 boards) lowers the barrier to entry for small teams and freelancers.
The cons
The starting price for the Basic plan is around 27 €/month (3 users, billed annually)—this makes monday.com a viable option for individuals and very small teams with the Free plan (max. 2 users) or the entry-level paid plan, but it’s not the cheapest option on the market.
The scope makes the software a bit confusing – at least in the Pro version. After setup, however, you can get used to it.
Completely capturing the overview for individual tasks is not always easy. Here, an overall representation as an additional view would be desirable.
Translations are incomplete and mixed. Some texts, such as in the help section, are only available in English.
For whom is monday.com worthwhile?
With the permanent Free Plan (up to 2 users), there’s now a way to get started at no cost—ideal for freelancers or sole proprietors who want to try out the features without any financial risk. Once a team has 3 or more members, the Basic Plan starts at around €27 per month (billed annually). This is a predictable way to get started, but it’s not the cheapest option on the market.
The basic version is a simple version of task management software, but can also be customized. The target group here is likely to be smaller agencieslooking for an initial tool for collaboration on projects.
monday.com* is a good solution that can be suitable for many projects, starting with the standard version. This means that the main focus is clearly on the field of medium-sized to larger companies. This is also shown by the functions and templates, which bring a significant relief for the daily work in everyday business processes. For large companies, monday.com can also provide a comprehensive overall solution outside of project management.
Especially the timeline and resource overview functions provide a good overview for classic project management. This means that monday.com can get a foot in the door here.
monday.com Alternatives
Are you looking for a dedicated task management software or a streamlined alternative to monday.com? These solutions have a different focus and should be able to help you:
- A comparable alternative for the Basic version is given by Meistertask.
- Those looking for a comparison for the Pro version can turn to the slim solution aworkas a monday.com alternative.
- If you’re looking for a similar set of features at different price points, our hands-on review of Asana provides a direct basis for comparison.
- With Stackfield, you have the choice for a tool with special attention to privacy and security.
How to find the software for your project or company, you can see here in the guide.
Change history of the review
| Date | Updates |
|---|---|
| 16.06.2026 | Prices, plans, and security information updated as of June 2026: – Permanent Free Plan (up to 2 users) added – Billing model corrected to “per seat,” starting at 3 users – Basic entry-level price: approximately 27 €/month (3 users, annual billing) – Pro storage specified as 100 GB instead of “unlimited” – Dashboard boards: Pro to 20, Standard to 5 – Frankfurt, EU data center specified as exclusive to the Enterprise plan – Security certifications updated (ISO 27001:2022, ISO 27017/27701, SOC 1/2/3, CSA Star) – monday AI / Sidekick* and the four product lines (work management, CRM, dev, service) added – Pros/Cons and “Who It’s For” sections updated accordingly – Further market developments in the Project Management Software News Q1 2026 |
| 22.04.2024 | Complete overhaul of the existing review with the following adjustments and enhancements: – New screenshots reflecting the current software version – Project planning: Enhanced dependencies, including delays and a PDF export feature – Templates with — Monday.com.dev* as the template for software development on monday.com — CRM System as a new template — Work Management as a new template – Updated overview of integrations (39 created by monday.com* and >; 450 created externally on the monday.com Marketplace – Additional information on granting access to your own workspace for guests (customers, service providers, etc.) as well as external readers (unlimited) – GDPR updates in monday.com (sub-processes are still possible in regions outside the EU, such as listed here* listed here. The option to choose the data location—even for sub-processes—is only available in the Enterprise plan) |
| 06.06.2022 | – reCAPTCHA as a security feature in WorkForms |
| 19.12.2021 | – New integration of the internal documentation solution Workdocs into the text in Communication – Subtasks added to the task details |
| 09.03.2021 | New and relevant for German companies: Monday.com now uses a data center in Frankfurt am Main in Germany |
| 04.02.2021 | – improved Gantt chart with milestones, dependencies and project phases |
| 02.12.2020 | – For small teams, the minimum size has been reduced from 5 users to 3 users – Audio preview for files |
| 02.11.2020 | – Milestone in list view – Video preview for files – New app marketplace |
| 08.10.2020 | – Undo function (10 seconds) |
| 02.09.2021 | – Subtasks in Table View and Workload |
| 03.08.2020 | – MS Teams integration – Assigning tasks to multiple employees |
| 06.07.2020 | – Improved desktop app for macOS and Windows |
* = Commission link
Looking for the right tool? Compare monday.com with alternatives in our overview of project management tools, or browse our list of 106 PM tools.
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